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Delivering e-auctions, improving procurement

The UK Government Procurement Service (GPS) provides centralised procurement for 14,500 public sector organisations, saving money by standardising and aggregating government spending. GPS worked collaboratively with 47 public organisations to source a single deal for £17 million of IT hardware. A programme board was ultimately responsible for ensuring these separate organisations worked together and complied with public procurement regulations against a 16-week deadline. PA worked alongside the GPS team and provided strategic advice on the procurement process and managed risks associated with stakeholder and supplier management, regulatory compliance and running the eAuction in real time.

PA defined the strategy and project plan using our eight-step eAuction process, which takes buying organisations from requirements definition to operation of the eAuction contracts. We led stakeholder engagement, managed the tendering and evaluation process and prepared the eAuction alongside a GPS team supporting the transition to new contracts. The eAuction was completed in full compliance, delivering an estimated £2.2 million in cashable savings and saving the equivalent of four employee-years of work. A single contract board has been created to manage the contracts for all 47 participants and ensure maximum value is realised.

To find out how we can help your organisation save money through eAuctions, please contact us now.

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